Litigation Legal Assistant – Evening and Weekend Shifts

Job Description:

• Serve as a reserve member of the litigation legal assistant team during absences, vacations, and peak periods
• Handle urgent overflow work, priority tasks, and requests requiring prompt attention
• Ensure deadlines are met and high standards of client service are maintained
• Collaborate with legal assistants and lawyers to efficiently distribute worklo
• Prepare, draft, revise, and format routine litigation documents and proceedings
• Rigorously manage deadlines, record them in calendars, and keep schedules up to date
• Prepare document drafts and review documents and correspondence
• Open, file, monitor, and organize matter files
• Manage communications, including telephone calls, emails, and other correspondence
• Organize and coordinate meetings among lawyers, clients, and other stakeholders
• Prepare files for meetings and hearings
• Perform other duties as assigned

Requirements:

• Diploma of Vocational Studies (DEP) in Secretarial Studies or a Diploma of College Studies (DEC) in Administration or Legal Studies, or an equivalent combination of education and experience
• Minimum of 5 years of experience as a litigation legal assistant
• Experience in a law firm required
• Knowledge of legal terminology and procedural rules required
• Familiarity with insurance law is an asset
• Bilingualism required (French and English), with the ability to draft and communicate accurately and effectively in both languages
• Excellent proficiency with Microsoft Office, particularly Word, Excel, PowerPoint, and Outlook, at an intermediate or ideally advanced level
• Strong ability to work in a computerized environment using a variety of software applications, with the ability to learn new technology tools
• Knowledge of iManage is an asset
• Ability to work remotely in a well-organized and productive manner
• Rigor, strong attention to detail, and excellent organizational skills
• Client-focused, with excellent teamwork and collaboration skills, tact, and discretion
• Professionalism and the ability to maintain excellent interpersonal relationships
• Ability to learn quickly, proactivity, and initiative

Benefits:

• Permanent position
• Option to work part-time (20 hours per week) or full-time (35 hours per week)
• 100% remote position
• Group insurance (dental, prescription drugs, and vision) fully paid by the employer from the first day
• $500 annual health spending account
• $300 annual wellness and sports spending account
• 10 sick and personal days
• Access to the Employee Assistance Program (EAP)
• RRSP available from the first day; employer contributions begin after one year of employment
• Life insurance
• 3 to 4 weeks of vacation per year, depending on experience
• Overtime paid at 1.5 times the regular rate